Meetings are vital to any organisation. It can be the difference between being a well communicated business and complete discord and miscommunication. Here I will give you 5 tips on running meetings effectively. You should also check out my other post on the best ways start a new project for tips on kicking your project off in the right direction.
Stick To The Agenda
Before the meeting, create a topic driven agenda. It is important to make sure you cover all the topics during the meeting and ensure that you don’t stray off topic to discuss other points. If another point is raised, jot it down and place it in the following meetings agenda.
Keep Your Team In The Loop
The more your team knows about the project, they more they will feel involved. It will also help them realise their importance and keep them motivated. Let them know if you are on track, what the current issues are and any changes to the project.
Don’t Obsess Over A Point
If you find you are stuck on a topic too long, don’t stress about it. Put it aside and move onto the next topic. Getting stuck on a single topic will draw out the meeting and causes frustration and can lead to lack of interest and loss of focus from your team. Sometimes a difficult topic is worth throwing to the team to research or ponder over in their own time and then have them bring their research into the following meeting.
Make Sure Are You In Control
It is way too easy to stray off course. Be in control of (but not overpowering) the meeting and keep the your team’s focus on the points of the agenda. Allow everyone to have their say and be involved in the meeting however don’t let anyone overpower the meeting. A well heard meeting allows you to hear what your team has to say and allows you to pick up any issues your team may have. Let them know what their priorities are and what their focus should be on.
Meetings are incredibly important and the outcome of a meeting is one of the main reasons you have them. It lets everyone know where the project is at and what is still required. At the end of the meeting make sure that everyone knows what their responsibilities are, what their priorities are and that there are no uncertainties with their tasks. It will ensure that everyone can quickly proceed with their part of the project and will be working on the correct milestones.